Kew Wakehurst

Every venue hire fee directly supports our mission, helping to fund the study, growth and restoration of threatened wild plants and seeds that Kew Wakehurst pioneers. Below is an outline of what your venue hire fee includes for your event at Kew Wakehurst

• Exclusive use of the venue or venue package on your chosen date.
• A dedicated Event Manager who will be your main point of contact throughout the final stages of the planning process. They will also be available on the day of your event to oversee on-site logistics and ensure everything runs smoothly.
• Stewarding and security staffing.
• Cleaning of the venue, before and after your event.
• Full use of our furniture stock
• Access to the greater gardens for your guests throughout their opening hours on the day of your event.      

As an international hub for biodiversity, conservation and ecosystem science, we work with a trusted network of listed suppliers to ensure the protection of our Grade listed buildings and wild botanic garden.

Our approved supplier list ensures that we work with trusted professionals who consistently deliver services to the high standards we uphold for all of our clients. For all events at Kew Wakehurst, we kindly ask that you select from our listed catering and floristry suppliers. Please note that all decoration must be arranged via one of our listed florists.

If you plan to use any supplier that is not on our approved supplier list, please discuss all plans with our operations team before confirming or paying any money to the supplier. The Kew Venue Hire team reserve the right to refuse the use of any non-listed supplier should they not be able to adhere to our H&S policy.

We are happy to allow live entertainment, such as a band or DJ, to play within the Mansion. All acts must work within the venue and garden regulations, Kew's Premises Licence and Kew’s health and safety protocol, including the following:

• All equipment must be PAT test certified.
• The act must be covered by Public Liability Insurance for £5 million.
• The act must operate at less than 85 decibels..
• The act must have pre-approved permission from your Operations Manager.
• A maximum of a four-piece band including vocals is permitted in the Mansion. 

We are delighted to be able to offer events annually from 6 January to 20 November. Bank Holiday weekends are charged at an additional fee.

You can hold a date provisionally with us free of charge for 14 days. We recommend you use this time to contact our suppliers to get a better idea of how much your event at Kew Wakehurst will cost and book in for a showround with us.

Confirmation of a wedding or private event requires a signed copy of our terms and conditions together with a 50% deposit of your venue hire fees. The final 50% payment is required no later than eight weeks before your chosen date.

Payments can be made via bank transfer or credit/debit card. We cannot accept American Express.

We would be delighted to arrange a private viewing of the Gardens with a member of our sales team. 

During your visit, we’ll show you around our venues, talk through our listed suppliers in more detail, and answer any questions you may have.

Showrounds are available from Tuesday, Wednesdays, Thursdays and Saturdays between 10am - 3pm. To book in for a viewing, please submit an event enquiry below:

You are welcome to have your civil ceremony with us here at Kew Wakehust. West Sussex Register Office will provide the registrars to officiate your ceremony and make it legally binding.

For all civil ceremony queries please contact:

West Sussex Register Office

01243 642122

ceremonies@westsussex.gov.uk

www.westsussex.gov.uk

We warmly welcome ceremonies of all faiths, cultures, and traditions. To discuss any bespoke requirements, please submit an enquiry.

Suppliers: For all events at Kew Wakehurst, we kindly ask that you select from our listed catering and floristry suppliers. Please note that all decoration must be arranged via one of our listed florists.

Entertainment: We ask that all music is be performed inside the Mansion and adhere to our site-wide 85dB sound limit.

Decoration: For the safety and preservation of our Grade Listed venues, we kindly ask that all decorative flames be LED.

Confetti: To keep our botanical collection happy and healthy, we don’t allow confetti of any kind. We find that bubbles provide a charming alternative!

Fireworks: In order to protect Kew Wakehurst’s delicate surroundings, we ask that you refrain from using any fireworks, sky lanterns or flairs.

Pets: As a UNESCO World Heritage Site, we take great care to conserve our historic buildings and living collections. For this reason, pets are not permitted, with the exception of service or assistance animals.

Yes, complimentary parking is available on site at Wakehurst for your guests. Further details regarding parking arrangements and access can be provided by our Venue Hire team as part of your event planning.