Bloedel Conservatory

Insurance - Liability insurance is required for all events. A liability insurance certificate is required for all events 3 weeks (15 business days) before the event date. The renter must abide by all laws and regulations applicable to the holding of the function and will obtain $2 million ($5 million if this is a reception event serving alcohol) of insurance to indemnify and save harmless the City of Vancouver, as represented by its Board of Parks & Recreation, from any claims or charges arising from the renter's use of the facility.  

To preserve the sensitive ecosystem of the Bloedel Conservatory and ensure the safety of the avian residents and botanical collections, please adhere to the following operational guidelines. Renters are required to provide the Facility Rentals department with a comprehensive list of all items intended for use in advance of the event. Items listed below are strictly prohibited:

• Ignitable/Aerosol/Lighting Devices: Candles, fireworks, sparklers, SPFX (special effects), mist, fog, or foam machines, strobe lights, and high intensity/strong flash photography.
• Debris-Generating Materials: Confetti, glitter, rice, bubbles, balloons, & real or artificial floral petals.
• Décor Installation: All décor must be freestanding. Items may not be affixed to vegetation or structures, nor staked into the floral beds.
• Structures – Arches & chuppahs are permitted, and can be placed at the designated event space. Space can accommodate one that is 4’ x 6’.

No food and/or beverage is permitted inside or outside the facility. Bottled water is acceptable, provided all bottles are disposed of in recycling bins or removed from the premises prior to the conclusion of the event. It is also strictly prohibited to store food or beverages inside the facility for later use elsewhere. If you are interested in hosting an event that includes a reception or catering, we invite you to inquire about our alternative venue within the park, the celebration pavilion.

Animals/Pets Policy - Pets are not permitted within the facility. Certified working guide and service dogs are welcome.

Smoking / Vaping - is not permitted inside or in the Park itself. For anyone who wishes to smoke or vape, they must go off property to Cambie Street or 33rd Avenue.

Parking - Pay parking is available near the facility at the upper and lower parking lots of Queen Elizabeth Park (Lot 67). Parking is run by a separate entity – EasyPark. All parking is available on a first come first serve basis.

Capacity: Your rental includes admission for a maximum of 50 people. This number includes all that are present for the event, guests, infants, children, and vendors (ex. event planners, officiants, photographers).

Designated Event Area: You have exclusive use of the facility, however, due to the narrow pathways, there is a designated space for events located near the Banyan Tree, as indicated on the provided floor plan, which accommodates the maximum capacity.

Seating: The facility is primarily a standing room only venue. Seating is not provided on site. If seating is required, a maximum of ten (10) chairs may be brought in for use in the designated event space by the Banyan Tree. It is mandatory to maintain a minimum clear walkway of 1.52 meters (5 feet) around any seating arrangement for emergency access. If you are planning to bring in chairs, please notify the rentals department in advance.

Cancellation Policy:

Cancellation by the Renter:

• Reservation fee: Is non-refundable.
• Exception: If event is cancelled more 60+ days prior to the original event date, the reservation fee may be applied as credit toward a new booking, scheduled to take place within 12 months of the cancellation. Rate adjustments for a new year apply.
• Event Fee: Is non-refundable for cancellations less than 60 days of the event date. Is fully refundable (less reservation fee paid) for events cancelled 60+ days prior to the event date.

Cancellation by the Parks Board - If the Parks Board is unable to move forward with your booking, the Renter will be offered the following:

• Postponement: Renter may postpone the event for a period up to 12 months from the original date. $50 plus GST rescheduling fee is waived. If the new date falls into a new calendar year, the Renter is required to pay the difference in the new year’s rates.
• Full Refund: Renter may opt to receive a full refund of all payments made to date.