Celebration Pavilion

Insurance - Liability insurance is required for all events. A liability insurance certificate is required for all events 3 weeks (15 business days) before the event date. The renter must abide by all laws and regulations applicable to the holding of the function and will obtain $2 million ($5 million if this is a reception event serving alcohol) of insurance to indemnify and save harmless the City of Vancouver, as represented by its Board of Parks & Recreation, from any claims or charges arising from the renter's use of the facility.  

Ceremonial Flame - This is approved for ceremonial/religious purposes only. Fire must be contained and you must have a fire extinguisher on hand near by.

Food and/or Beverage - Food and/or beverage are not permitted on premise or near the facility, unless booked as a reception booking. Bottled water is acceptable, provided all bottles are disposed of in recycling bins or removed from the premises prior to the conclusion of the event. It is also strictly prohibited to store food or beverages inside the facility for later use elsewhere.

Renters are required to provide the Facility Rentals department with a comprehensive list of all items intended for use in advance of the event date for formal approval. The items and activities listed below are strictly prohibited within or immediately outside the facility due to potential harm to the environment, animals, and plants.

• Ignitable/Aerosol/Lighting Devices: Candles, fireworks, sparklers, SPFX (special effects), mist, fog, or foam machines.
• Debris-Generating Materials: Confetti, glitter, rice, bubbles, balloons, and freeze dried or artificial floral petals. If floral petals are used, it is the Renters responsibility to clean them before the end of the booked rental time.
• Décor Installation: All décor must be freestanding. Items may not be affixed to vegetation or structures, nor staked into the floral beds.
• Structures: Arches and chuppahs are permitted on site, and can be placed on the stage area, as the space can accommodate one that is 4’ x 6’ if needed.

Use of Drones (UAV’s) - The use of drones (Unmanned Aerial Vehicles or UAV’s) for photography or videography is strictly prohibited anywhere within or surrounding City of Vancouver Parks premises, including the Bloedel Conservatory grounds. This policy is enforced to prevent disturbance or potential harm to the avian residents and park environment. Renters are responsible for ensuring that all photographers and videographers are aware of and comply with this regulation prior to the event date.

Animals/Pets Policy - Pets are not permitted within the facility. Certified working guide and service dogs are welcome.

Upon approval - can only be parked in the upper parking lot and they must have a sign that they are only there for a special event - no public orders permitted.

Smoking / Vaping - is not permitted inside or in the Park itself. For anyone who wishes to smoke or vape, they must go off property to Cambie Street or 33rd Avenue.

Parking - Pay parking is available near the facility at the upper and lower parking lots of Queen Elizabeth Park (Lot 67). Parking is run by a separate entity – EasyPark. All parking is available on a first come first serve basis.

Cancellation Policy:

Cancellation by the Renter:

• Reservation fee: Is non-refundable.
• Exception: If event is cancelled more 60+ days prior to the original event date, the reservation fee may be applied as credit toward a new booking, scheduled to take place within 12 months of the cancellation. Rate adjustments for a new year apply.
• Event Fee: Is non-refundable for cancellations less than 60 days of the event date. Is fully refundable (less reservation fee paid) for events cancelled 60+ days prior to the event date.

Cancellation by the Parks Board - If the Parks Board is unable to move forward with your booking, the Renter will be offered the following:

• Postponement: Renter may postpone the event for a period up to 12 months from the original date. $50 plus GST rescheduling fee is waived. If the new date falls into a new calendar year, the Renter is required to pay the difference in the new year’s rates.
• Full Refund: Renter may opt to receive a full refund of all payments made to date.