Willow & Stone Estate

Willow & Stone Estate is a private, luxury garden wedding venue in Ballarat, offering couples an exclusive weekend experience surrounded by natural beauty, charm and complete privacy. With only one wedding held per weekend, couples enjoy uninterrupted access from Friday to Monday, creating a relaxed, immersive celebration with time to settle in, prepare and enjoy the entire estate at their own pace.

The estate features a spacious and luxurious on-site wedding suite for three nights, with room for up to four additional guests on the pre-wedding night. A separate Groom’s/Games Room (equipped with table tennis, darts, hoops and retro arcade games) offers a relaxed pre-ceremony space, while the adjacent dressing room provides a beautiful backdrop for get-ready photos. Couples also have access to the stables and a moody cellar room for unique indoor photography opportunities.

Ceremonies can take place anywhere across the estate, with multiple picturesque garden locations available. Towering willows, expansive lawns, hidden gardens and the tranquil creek provide endless backdrops for photography, ensuring you never need to leave the property. Up to 60 ceremony chairs and a signing table are included, along with wet-weather options and umbrellas for guests and the wedding party.

Receptions unfold inside a natural-stone arena featuring a stunning 20m x 10m clear marquee with an automated roof awning for shade and temperature control, a unique feature that keeps guests comfortable in all conditions. A spotted-gum deck sits alongside the marquee, creating an open-air dance floor under festoon lighting, with a portable hardwood dance floor option available for indoor use. While ceremony and cocktail furniture are included, couples have complete flexibility to hire in the perfect reception furniture to suit their style.

Catering at Willow & Stone is fully flexible, allowing couples to choose from premium pre-approved caterers or bring their preferred team (subject to approval and induction). Caterers have full access to the purpose-built catering container, featuring stainless-steel prep benches, dual sinks, hot and cold water, multiple power outlets, weather protection and a tall cake display fridge for convenience.

The estate’s fully licensed on-site bar includes some RSA-certified staff, house glassware and a choice of service styles, from per-head packages to bar tabs or guest-pays options. Couples can enjoy customised cocktails and tailored bar packages designed to suit their budget, preferences and wedding style. Smooth, seamless service is provided throughout the celebration, ensuring guests are well looked after.

To make planning effortless, every booking includes the support of Willow & Stone’s in-house Event Coordinator, Laura. With unlimited email and phone communication, up to five hours of on-site meetings, timeline and vendor coordination, and ten to twelve hours of dedicated on-the-day management, Laura ensures every detail runs exactly as you envisioned. Couples are also given access to the Aisle Planner online system, an intuitive planning tool that helps manage guest lists, budgets, timelines, suppliers and more.

Additional inclusions such as two white pop-up marquees, dedicated restroom facilities, waste management, security, ushers, directional signage and discreet power and water access throughout the grounds ensure a seamless, well-supported event from start to finish, without the need for generators or external infrastructure.

With its exclusive-use model, breathtaking gardens, flexible catering, luxury accommodation, upgraded marquee, fully licensed bar and exceptional in-house coordination, Willow & Stone Estate remains one of Ballarat’s most sought-after wedding venues. Whether you're imagining a sophisticated marquee reception, a relaxed garden celebration or a weekend wedding immersed in nature, the estate provides an unforgettable setting for a beautifully effortless day.